Email Account (Lecturers and Staff)

Open Microsoft Outlook and select the "File" menu;

"File" menu

Click the "Add Account" button;

Add account

Enter your email address in the format [user]@[institution].up.pt[ 1 ];

Still, in the same window, choose "Advanced options" and tick "Let me set up my account manually";

Email address and manually setup account

Click on the "Connect" button;

In the next window select the "Exchange" icon;

Exchange icon

Enter the username in the format up[123456789]@up.pt where the numeric part corresponds to your machine number - do not put your email address because if you do, the procedure will not work;

In the same window, tick the "Remember my credentials" box;

Username, password and remember credentials

Click on the "OK" button;

In the "Exchange Account Settings" window, you can slide the blue cursor to the right to download all your emails;

Click the "Next" button;

"Next" button

Click the "Done" button to restart Microsoft Outlook;

"Done" button

The setup is now complete.

Select the email account setup menu;

Enter your name, email address in the format [utilizador]@[instituição].up.pt[1] and its password;

Click the "Configure manually..." button;

Configure manually

Fill in the servers' data as follows:

INCOMING
Protocol: IMAP
Server: mail.up.pt
Port: 993
SSL: SSL/TLS
Authentication: NTLM
Username: up[123456789]@up.pt

OUTGOING
Server: mail.up.pt
Port: 587
SSL: STARTTLS
Authentication: NTLM
Username: up[123456789]@up.pt

The username is always up[123456789]@up.pt, where the numeric part corresponds to your username. If you don't know your username, check it in your U.Porto Card or in your Information System page;

Click the "Done" button to finish.

"Done" button

Your email account is now set up.

Click on the Menu (upper right corner of the Mozilla Thunderbird window) and choose the Add-ons option;

Add-ons

In the search box type the expression tbsync;

Install the add-ons "TbSync" and "Provide for Exchange ActiveSync" by clicking the green "Add to Thunderbird" buttons;

Add to Thunderbird

After installation, click on the TbSync icon (upper right corner of the Mozilla Thunderbird window);

TbSync icon

On the "Account Settings" tab of the "TbSync account manager" window, click on the "Account Actions" button and, within the "Add new account" option, select "Exchange ActiveSync";

Exchange ActiveSync

In the window "Account information", select the option "Automatic configuration" and fill in the fields:

Account name: U.Porto;

User name (email address): up[123456789]@up.pt, where the numeric part corresponds to your machine number - do not put your email address because, if you do, the procedure won't work;

Password: your U.Porto password.

Click on the "Autodiscover settings and add account" button;

Autodiscover settings and add account

On the "Synchronization status" tab, under "Available resources", choose what you want to synchronize;

Click the "Synchronize now" button.

Synchronize now

Access to Calendars and Tasks is set up.

On the Gmail homepage, click the "Options" icon in the upper right corner and then "See all settings";

Options > See all settings

Choose the 'Accounts and Import' tab and under 'Check mail from other accounts' select the 'Add a mail account' option;

"Add a mail account" option

Fill in your U.Porto's email address and click "Next";

Enter the email address

Choose the option "Import emails from my other account (POP3)";

"Import emails from my other account (POP3)" option

Fill in the fields with the following data:

Username - up[123456789]@up.pt
The username is always up[123456789]@up.pt, where the numerical part corresponds to your username; if you don't know your username, please consult it in your U.Porto Card or in your Information System page;

Password - your U.Porto password;

POP Server - mail.up.pt

Port - 995

The option "Always use a secure connection (SSL) when retrieving email" should be checked;

If you want the emails to be automatically placed in a specific label, you must define it in "Label incoming messages";

Click on "Add Account";

Add Account

Your account has been configured;

Now you need to configure Gmail to be able to send email on behalf of the U.Porto account;

Click "Next";;

Send email on behalf of the U.Porto account

Fill in the requested information and click "Next Step";

Fill in the requested information

Fill in the SMTP server fields with the following data:

SMTP Server - mail.up.pt

Port - 587

Username - up[123456789]@up.pt
The username is always up[123456789]@up.pt, where the numeric part corresponds to your username; if you don't know your username, please consult it in your U.Porto Card or in your Information System page;

Password - your password from U.Porto;

The option "Secured connection using TLS" must be selected;

SMTP server configuration

Click "Add Account";

You will receive a validation code in your U.Porto mailbox;

Copy the code into the window and click "Verify";

Validation code

Your Gmail access is ready.