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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • Where available, URLs for the references have been provided.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Manuscript Submissions 

  • Manuscripts for upcoming papers and articles are accepted and published in English.
  • All authors should include their institutional affiliations and email addresses. One author should be identified as the corresponding author and full contact details including email, mailing address and telephone numbers should be provided.
  • Text must avoid discriminatory language and inferences.
  • Authors should carefully make sure that the manuscripts are in accordance with the instructions for authors. Manuscripts that do not pass the preliminary check based on these guidelines may be returned for corrections before being sent out for review.


Manuscript Preparation and Submission format

  • The format of submissions will be of two types:
            (a) Theoretical papers: this format is admittedly theoretical and of critical reflection, is predominantly written and should have between 3000 to 6000 words (references not included);
            (b) Visual essays: this format is admittedly practical and is specifically addressed to authors using photography/ the image in their work as the main instrument of research, communication, design and artistic expression. It should have 6 to 8 pages and include a written section between 750 to 1500 words (references not included).
  • All submissions should include title, abstract, 5 keywords, footnotes, reference list, images, and, when needed, tables and appendices.
  • Manuscripts should contain an abstract of no more than 200 - 300 words, describing the purpose, the methods, and the general findings of the study. Following the abstract, manuscripts should include five keywords.
  • All manuscript pages must single-spaced and typed in Helvetica, 12 point font size, with 3 cm for head margin and 2.5 cm for left and right hand margins and foot.
  • References and quoting should follow the the Chicago Style Manual (page numbers for direct quotes).
  • Quotations exceeding 40 words should be displayed indented in the text.
  • Headings and sub-headings should be clearly distinguished.
  • Explanatory footnotes should be avoided whenever its contents can be included in the main text.
  • To support of manuscript preparation, use the Word template.
  • If you have any questions or need further information, please contact our editorial assistants:

Submission guide help



  • The author(s) should send two separate files, one with the author(s) details, and one without. The author(s) must ensure that the initial submission is anonymised, by removing any identifying information, including authors’ name(s), institutional affiliation, acknowledgements, grants awarded, self-citations, etc. In text, this information can be replaced by substituting words: for example, "[reference removed to maintain the integrity of the review process]". Self-citations should appear at the top of the reference list as "Author citation" with the publication year.
  • All identifying information will be added later to the text after the peer-review process.



Ultimate Citation Reference


Copyright Clearance

  • Copyright Clearance: you are responsible for knowing if the chosen materials to include in your article may require copyright clearance or permissions, if so, you must provide the document that certifies that you’ve been granted permission for publishing said material.


*Sophia Journal does not charge fees for publishing an article.

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