Services - Economic and Financial Services

The Advisory Unit to the Economic-Financial Services carries out various advisory activities to the Economic-Financial Services, including:

• Ensuring, in coordination with the various Units of the SEF, the monthly and annual account closures of FEUP;
• Preparing FEUP's financial statements and supporting their analysis to be submitted for approval by the competent body, in accordance with the applicable legislation or accounting standards;
• Preparing FEUP's budget, in coordination with the various Units of the SEF, and submitting it for approval by the competent body, in line with the instructions from the central services of U. Porto;
• Ensuring the response, in coordination with the various Units of the SEF, to requests for reporting of transversal information to U.Porto's central services and other internal or external entities;
• Managing the structure of budget control centers and related issues regarding their movements;
• Carrying out internal control tasks within the Service;
• Performing other duties assigned by the SEF Directorate.

Acronym: UASEF

Head: Gisela Correia

Contact: [email protected]

The Purchasing and Permanent Assets Unit carries out its activities in the field of drafting and overseeing procurement procedures for goods and services, supervising contracting procedures, and managing the FEUP's warehouses and assets.

Purchasing is responsible for:

• Developing and monitoring annual and/or multi-annual purchasing plans for permanent or cross-departmental items, in coordination with FEUP's Departments and Services;
• Validating and controlling expenditure authorization requests within the Unit's assigned competence;
• Leading the procurement procedures for goods and services, from initiation to awarding and, if necessary, drafting the contract, in accordance with applicable legal regulations;
• Supervising and monitoring contracting procedures, in accordance with applicable legal regulations;
• Providing advice to the contract manager and ensuring that formal issues are addressed during the contract execution and completion;
• Ensuring compliance with public procurement legislation;
• Managing stock and warehouses from both administrative and economic perspectives, ensuring their security;
• Ensuring the reception and verifying the quantity and quality of goods purchased for the warehouse;
• Overseeing the process of storing and supplying goods used internally;
• Providing required or legally mandated reports related to public procurement and warehouse management;
• Performing other duties assigned by the SEF Directorate.

Purchasing

Contacts: (+351) 22 041 4515 // [email protected]

The Assets Unit is responsible for:

• Ensuring the inventory and physical labeling of movable assets;
• Recording the inventoried assets, as well as validating and processing depreciation and amortization;
• Recording the disposal, sale, donation, transfer, and conveyance of assets;
• Coordinating with the UGFP the registration of assets funded through projects and Research Units;
• Ensuring the maintenance and updating of information regarding the assets, including their location, assignment of responsibility, among others;
• Providing required or legally mandated reports related to assets;
• Performing other duties assigned by the SEF Directorate.

Assets

Contacts: (+351) 22 041 3856 // [email protected]

Warehouse

Order delivery by appointment.

Contacts: (+351) 22 508 16 34 // [email protected]

Acronym: UCP

Head: Helena Ruão

The Accounting Unit carries out its activities in the field of accounting, with its main responsibilities including:

• Ensuring all procedural and documentary processes related to the registration of FEUP’s revenues and expenses in the budgetary, financial, and analytical accounting, in accordance with applicable legal regulations;
• Validating and controlling expense authorization requests assigned to the Unit;
• Managing the invoicing of goods and services provided;
• Preparing bank reconciliations;
• Complying with fiscal, statistical, or other declarative obligations related to accounting;
• Ensuring the monthly integration of payroll into accounting;
• Managing relations with clients, suppliers, and other entities regarding accounting matters;
• Carrying out other responsibilities assigned by the SEF Directorate.

Acronym: UC

Head: Ana Paula Conceição

Contacts: (+351) 225 082 172 // [email protected]

Office hours: 10am-12pm / 2.30pm-4pm

The Financial Management Unit for Projects carries out its activities in supporting the financial aspects of applications, financial management, and reporting for projects and Research Units funded by national, EU, or other funds that require reporting to external entities. Its main responsibilities include:

• Providing technical support in the preparation of financial proposals for applications to projects funded by national, EU, or other funds;
• Providing information and indicators related to funded projects and Research Units at FEUP;
• Preparing financial reporting for submission to the funding entities of approved projects;
• Monitoring and providing information on the financial management of funded projects and Research Units at FEUP;
• Organizing and maintaining up-to-date financial files for funded projects and Research Units at FEUP;
• Preparing and monitoring financial audits for funded projects, presenting any objections to audit reports, and promoting the implementation of recommendations;
• Calculating and distributing overheads for funded projects;
• Ensuring the effective application of the method for allocating general expenses to funded projects for external funding purposes;
• Updating the information system with data from funded projects and Research Units at FEUP;
• Carrying out other responsibilities assigned by the SEF Directorate.

Acronym: UGFP

Head: Mafalda Soeiro

Contacts: (+351) 225 082 171 // [email protected]

The Treasury Unit carries out its activities in treasury management, with its main responsibilities including:

• Collecting revenue and making payments authorized by the competent authority, while controlling the tax and financial situation of suppliers;
• Keeping records of receipts, payments, and deposits;
• Ensuring cash control and managing and applying treasury funds;
• Ensuring the establishment, replenishment, and replenishment of petty cash;
• Creating and managing the list of clients, suppliers, and other entities with financial relationships with FEUP;
• Notifying and monitoring student processes related to the collection of fees, charges, and other revenue related to academic activities;
• Providing public service for receipts and payments;
• Carrying out other responsibilities assigned by the SEF Directorate.

Acronym: UT

Head: Maria Inês Reis

Contacts: (+351) 225 081 552 // [email protected]

Phone service: 10am-12pm / 2:30pm-4:30pm
In-person service: 11am-4pm (no prior appointment required)